How to Create an Email Group in Outlook (Step-by-Step, All Versions)

Creating an email group in Outlook is a simple way to send the same email to several people without adding each address every time. Just follow the steps below to set it up correctly.

• Open Outlook and click the People icon from the navigation pane or sidebar.

• Click New Contact Group in classic Outlook, or New contact list in new Outlook or Outlook on the web.

• Enter a clear name for your group so you can find it quickly later.

• Click Add Members and choose people from your contacts, address book, or add new email addresses manually.

• Save the group after adding everyone you need.

• Open a new email and type the group name in the To field. Outlook will automatically add all the members.

• If you are sending an email to a large group, use the Bcc field to keep everyone’s email address private.

• If the group does not appear while typing, check that you are using the same Outlook account where you created it.

• To edit or remove members later, open the group from People, make the changes, and save it again.

If you need a company-wide mailing list that everyone can use, ask your Microsoft 365 administrator to create a distribution group instead of using a personal contact group.

Source: How to Create an Email Group in Outlook